Translation projects

Translation projects runs in three steps shown at the top of the screen: ‘Set-up’, ‘File overview’ and then ‘Quotes’. The first step asks for a project name, a confidentiality level and one or more target languages. The ‘Next’ button stays inactive until you choose a target language. The project is created as soon as you move to the next step.

1. Open Translation projects from the home page: the Set-up step appears first.
2. Enter a name in Project name, or leave the ‘Use default name’ toggle on: it builds a name from the date, the organisation and the user.
3. Answer the question ‘How confidential are the project and the uploaded files?’ by choosing one of the two confidentiality cards.
4. Click Select target languages and tick your target languages in the list, using the search field if needed.
5. Check the language tags shown below the button: you can remove each one by clicking its cross.
6. Click Next, which becomes active as soon as you select a target language.

The project name, the target languages and the confidentiality level, then two further questions: one related to insider trading, the other about translating the comments in the document.

At the ‘Set-up’ step, Corrext asks you to choose between two cards. ‘Standard confidentiality’ saves the project on Corrext's Swiss servers and processes it in or outside Switzerland, depending on the engine you choose. The project can then serve as a translation memory, for you alone. ‘Highly sensitive content’ stores and processes the project exclusively in Switzerland, with no reuse in memory, for German, French, Italian and English.

1. At the Set-up step, find the question ‘How confidential are the project and the uploaded files?’
2. Choose Standard confidentiality for an everyday project: storage on Corrext's Swiss servers, processing according to the engine you choose.
3. Choose Highly sensitive content for a confidential matter: storage and processing exclusively in Switzerland.
4. Check your languages: in sensitive mode, only EN, FR, IT and DE are available.
5. Continue through the workflow: your choice applies to all the files uploaded to the project.

The second step, ‘File overview’, accepts your documents in .pdf, .doc, .docx, .xls, .xlsx, .ppt and .pptx format, up to 50 MB each. Each uploaded file shows its name, its number of standard pages, its detected language and its detected legal category, for example 2.5 standard pages for a short document. You can change the language and the category: check them, because the quote is based on them.

1. At the File overview step, click the upload area or drag your documents onto it.
2. Use the original format where possible (.docx or .xlsx rather than PDF), as the upload area advises.
3. Check the number of standard pages calculated for each file: it is the unit for the quote and the delivery time.
4. Check Detected language and correct it if the detection was wrong.
5. Check Detected category, the detected legal category, and adjust it if it does not match the document.
6. Remove a file with its delete icon, or download it with the icon next to it, then click ‘Next’.

A standard page has 1,800 characters, including spaces. Corrext counts the standard pages of each file at the File overview step. This unit, together with the detected legal category, is used for the quote and the delivery time.

The third step, ‘Quotes’, opens on two tab cards. ‘Internal review’ estimates the time needed for the review you carry out yourselves and ends with the ‘Create project’ button. ‘Custom workflow’ adds an external review: you set a due date, an order of priority and, for each file, an internal or external review type and a level. The button then becomes ‘Generate quote’.

1. At the Quotes step, choose the Internal review card if you review the machine translation yourself.
2. Fill in the ‘Internal review specifications’ block: the number of standard pages to review and the price per standard page you charge.
3. Read the ‘Estimated time’ box, which sums up the estimated review time, then click Create project.
4. Or choose the Custom workflow card to entrust the review to a legal translator or an agency.
5. Set a due date in ‘Due date’: the calendar greys out weekends and an estimated review time appears.
6. Answer the question on the order of priority for processing the files, then set up the file table: the File, Languages, Review and Review level columns.
7. Click Generate quote, which becomes active once you have entered a due date and a review level.

Corrext offers three levels of external review. ‘Light review’ corrects major errors, omissions and mistranslations, so that you can understand the document and circulate it internally. ‘Full review’ adds consistency, idiomatic usage, style and tone, for a document intended for third parties. ‘Double review’ has the translation reviewed by two legal translators and adds a certificate of accuracy.

1. At the ‘Quotes’ step, switch to the Custom workflow card and scroll down to the file table.
2. Open the Review level column for the file concerned: the three levels are offered there.
3. Choose Light review, carried out by a legal translator, for a document intended for understanding and internal circulation.
4. Choose Full review, also carried out by a legal translator, for a document to be shared with third parties.
5. Choose Double review & certified translation, carried out by a specialised agency, for legal use, publication or filing with an authority.
6. Hover over the information icon next to a level to read its exact definition in the app.

At the ‘Quotes’ step, Corrext calculates an estimate from the number of standard pages in your files and the detected legal category. An ‘Estimated time’ box breaks down the preparation time, the internal review time and the external review time, and shows a total cost excluding tax. The ‘Generate quote’ button produces the quote once you have entered the due date and the review level.

1. First check, at the ‘File overview’ step, the number of standard pages and the detected category of each file.
2. At the Quotes step, choose the card that matches your needs: ‘Internal review’ or ‘Custom workflow’.
3. Enter the due date in ‘Due date’ and the review level of each file: the estimate updates.
4. Read the Estimated time box: it shows preparation, internal review and external review separately.
5. Check the total cost excluding tax shown below the estimate before you go any further.
6. Click Generate quote for the quote of a custom workflow, or Create project for an internal review.

Once the project has been created, the ‘Project terminology’ screen shows the terms Corrext has identified in your documents, for example ‘résiliation’ (termination) or ‘for exclusif’ (exclusive jurisdiction). Clicking a term opens a field where you enter its translation in each target language. You can also add your own terms with ‘Custom term’. The project's machine translation uses the translations you set here exactly as they are.

1. Click Create project at the ‘Quotes’ step: the Project terminology screen opens.
2. Browse the suggested terms, grouped under the tab of the source language.
3. Click a term, for example ‘résiliation’ (termination), to add it to the project terminology.
4. Enter its translation in the field of each target language, for example ‘EN’.
5. Add a term that is not in the list with Custom term, or remove one by clicking the bin icon.
6. Click Next to move on to the choice of engine.

After the terminology, the ‘Choose a machine translation engine’ screen shows the engines as cards. The recommended Swiss engine is preselected. LexMachina, Neur.on's engine, ensures 100% Swiss processing. Third-party engines display the Attorney-Client privilege notice, which reminds you of your organisation's policy: pseudonymisation first, sensitive matters excluded. Clicking ‘Next’ starts the machine translation and opens the project dashboard.

1. From ‘Project terminology’, click ‘Next’: the Choose a machine translation engine screen appears.
2. Find the card marked Recommended: it is the preselected Swiss engine.
3. Read the description on each card: the LexMachina card states ‘100% Swiss Data Processing’.
4. For a third-party engine (‘DeepL Pro’, ‘Azure OpenAI GPT’ or ‘Claude’), read the Attorney-Client privilege notice before you choose it.
5. Click Next: the translation starts and the project dashboard opens.

The project dashboard has a Team block, which manages the people working on the project. In the editor, the ‘Sync’ tab of the side panel then brings everyone's work together: version conflicts, incoming changes from a colleague and propagation decisions on repeated segments.